DATE-TIME RESPONSE

Introduction

The Date-Time Response Question in the Chisquares data collection platform allows respondents to specify date, time, or both in their survey responses. With enhanced customization, users can choose their preferred date and time formats and specify their desired time zone. This feature ensures accuracy and flexibility, making it useful for scheduling, event planning, and timestamped data collection.

Features

• Date, Time, or Both: Respondents can provide a date-only, time-only, or a full date-time response.
• Customizable Formats: Users can select different formats for date and time input.
• Time Zone Selection: Respondents can specify their preferred time zone for accuracy.
• Mandatory Question Setting: Option to make the response required.

Use Cases

The Date-Time Response Question type is designed for capturing time-based input from respondents in a structured and flexible manner. It enables participants to specify a date, a time, or both—making it highly suitable for time-sensitive research, planning, or logging activities.

Common use cases include:

• Scheduling: Determine participant availability for interviews, meetings, or workshops.
  Example: “Please select your preferred date and time for the upcoming group session.”

• Event Planning: Coordinate registrations, attendance windows, or appointment slots.
  Example: “When would you like to attend our orientation seminar?”

• Deadline Tracking: Collect input on delivery dates or target completion times.
  Example: “By what date do you plan to complete your submission?”

• Activity Logging: Record a date or time tied to an action, milestone, or personal event.
  Example: “Enter the time you typically begin your workday.”

• Multi-Time Availability Polling: Enable participants to submit recurring availability across a time window.
  Example: “Please indicate all dates you're available for follow-up interviews.”

When to Use Date-Time Response Questions

Use Date-Time Response Questions when:

• You require a timestamped entry, either a date, a time, or both.
• Scheduling, coordination, or planning is part of your research or service workflow.
• You need standardized time input in formats like 24-hour or 12-hour time, or international date formats.
• Respondents are in different time zones and localized accuracy is crucial.
• Validation is important (e.g., restricting selection to future dates only).

Scenario-Based Example
In a global stakeholder survey, respondents are asked:

“Please select the best date and time for you to attend the working group meeting on ‘Youth and Society.’”
This allows for precise scheduling while accounting for each respondent’s time zone and availability.

Basic Setup

• Question Text: Define the prompt for respondents (e.g., "Select your preferred meeting date and time.")
• Response Type: Choose whether the respondent should provide a date, time, or both.
• Format Selection: Pick the required date and time format.
• Time Zone Settings: Enable time zone selection for global participation.
• Mandatory Option: Decide if answering this question should be required.
• Default Values (Optional): Set a pre-selected date or time to guide respondents.
• Validation Rules: Restrict responses to a valid range.

Advanced Features

• Time Zone Auto-Detection: Automatically detect respondents’ time zones based on location.
• Min/Max Date & Time: Define a valid response window (e.g., "Only select dates within the next 30 days").
• Recurring Date Selection: Allow respondents to pick multiple dates (e.g., for availability polling).

Step-by-Step Guide

Step 1: Create a New Question
To begin creating a Date-Time Response question:

1. Log into your Chisquares Investigator Portal.
2. Navigate to the Survey Design section.
3. Click on the Create a New Question button.

Step 2: Select the Question Type

1. In the question type section, select Open-ended Questions.
2. Choose Date-Time Response from the list of available question types.
3. Click Use Selected questionnaire item.

Step 3: Add Your Question

1. After selecting the Date-Time Response question type, you will be prompted to add your question. Enter your question in the provided text box.
   Example:
   Please select the best date and time for you to attend the working group meeting on "Youth and Society."
2. Apply formatting using the toolbar.
3. You must also add a label to help identify the question within your survey.

Step 4: Define Format & Validation

1. Select the desired date/time format (e.g., MM/DD/YYYY or 24-hour format).
2. Set minimum and maximum values for valid responses.

Step 5: Make the Question Required (Optional)
If you want to require participants to answer this question, toggle the Required switch at the top-right of the panel. This ensures respondents cannot proceed without answering the question.

Step 6: Add Media (Optional)
You can upload media (images, videos, or audio files) to accompany the question. Here’s how:

1. Click the paperclip icon at the top-right of the panel.
2. Upload your media file (must be under 4MB).
3. Once uploaded, choose the alignment for the media (left, right, or center). The default text overlay will say, “View the media below, then answer the following question.”

Preview Mode

Before finalizing the Date-Time Response question, it’s important to preview how it will appear to participants.

1. Click the Preview button to see the question as participants will view it.
2. Make sure all options, media, and settings look as expected.

Final Step: Push to Questionnaire

Once you are satisfied with your Date-Time Response setup:

1. Click Push to Questionnaire to add the question to your live survey.
2. If you need to make edits later, you can always return to the question editor to make changes.

Example Question Setup

Question
Please select the best date and time for you to attend the working group meeting on "Youth and Society."

Response Settings:

• Response Type: Date & Time
• Time Zone Selection: Enabled
• Date Format: YYYY-MM-DD
• Time Format: 24-hour format

Additional Features:

• Required: No
• Add Section Header (Optional): Toggle this switch to add a section header to the question for context or grouping.
• Add Footer Prompt (Optional): Toggle this switch to include a closing note or prompt at the bottom of the question.

Date-Time Response Question Added

Date-Time Response Question Pushed Preview

Date-Time Response Question Appearance on the Participant Portal

Value Proposition on the Chisquares Platform

Chisquares makes it easy to collect and standardize temporal data with powerful configuration options and an intuitive participant interface. The platform supports a wide variety of time-sensitive research and operational workflows.

Key platform-specific advantages include:

• Flexible Input Configuration
  Choose from:

  • Date only
  • Time only
  • Combined Date & Time

• Custom Format Selection
  Support for formats like:

  • Date: MM/DD/YYYY, YYYY-MM-DD, DD-MM-YYYY
  • Time: 12-hour or 24-hour

• Time Zone Handling

  • Manual Selection: Let users choose their time zone.
  • Auto-Detection: Automatically detect based on IP or device settings.

• Validation Features

  • Define minimum and maximum allowable dates/times (e.g., only future dates).
  • Prevent invalid entries to enforce data quality.

• Recurring Date Selection
  Enable multi-date responses for polling availability across time windows.

• Default Value Setting
  Provide a preset date or time to reduce input effort or nudge toward preferred scheduling.

• Media Integration
  Add images, audio, or video prompts for enhanced clarity.

• Required Toggle
  Ensure participant input before survey continuation.

• Structured Export Support
  Capture responses in ISO-standardized formats, ideal for integration with scheduling tools or analysis platforms.

Conclusion

The Date-Time Response Question feature in Chisquares provides flexibility for capturing precise time-based responses. Whether used for scheduling, event planning, or timestamped data collection, this feature ensures accuracy and user convenience.

To watch a video of this question being set up, click the link below: link